Safeguarding The Hockey Family
Guildford Hockey Club is committed to creating and maintaining a safe and positive environment for all young people involved in hockey; we embrace and apply the framework and guidelines set by England Hockey to make sure we are using the most up-to-date and appropriate process to look after our Junior Players.
All parents, club officers, coaches, and any club volunteer or agent over the age of 18 who has contact with Junior players (under the age of 18) must be familiar with and agree to our policies regarding safeguarding.
Information for all
Parents registering Junior Players must read and agree to the policies listed below as must all Club officers, coaches and volunteers working with young people:
- Safeguarding and Protecting Young People in Hockey Policy
- Parent Guide
- Photo Consent Form for Club Activities
Please also look at the following England Hockey guidance and make sure you are aware of the policy, procedures and best practice guidance:
- Safeguarding and Protecting Young People in Hockey Policy
- Recognising Poor Practice and Abuse
- Reporting Procedures
- Best Practice Guidance: Good Practice
- Best Practice Guidance: Anti-bullying
- Best Pracitce Guidance: Social Media
- Best Practice Guidance: Photography for Clubs
- Best Practice Guidance: Photography for Events
Parents, please also make note of the following documents that include...
Please contact , our Club Welfare Officer, with any questions you may have about Safeguarding:
07975 676 821
This is a complete list of the England Hockey SafeD Templates:
- 1 Club Safeguarding Commitment
- 2 Safeguarding Referral Form
- 3 Application form for positions working with young people
- 4 Role Acceptance form
- 5 Reference form for posistions working with young people
- 6 Photo consent form for clubs
- 7 Photo consent form for events
- 8 Role description for welfare officers
- 9 Parent Guide
- 10 Young Person Handout
- 11 Recruitment Guide
Information for Club Officers and Helpers
If you are a coach, assistant coach, team manager, committee or management team member, captain or vice captain of any team or any type of volunteer who has regular contact with anyone under 18 you must get a DBS (Disclosure and Barring Service) check. Junior helpers age 16 or above must also be DBS checked.
The Criminal Records Bureau (CRB) and the Independent Safeguarding Authority (ISA) have merged into the Disclosure and Barring Service (DBS) so that what used to be referred to as a 'CRB check' is now a 'DBS check.'
Our DBS Liaison Officer, can help guide you through the DBS process (described below). You can see what documents you will need to provide on the DBS website page:
Guide to Disclosure and Barring Service (DBS) checks
Please note that a DBS is specific to the organisation for which you are having it done - if you have a CRB/DBS from another organisation, you will still need one for Guildford Hockey Club. This is a characteristic of the DBS system, not Guildford Hockey Club.
In addition to the policies and forms listed above, the following policies and forms need to be read, agreed to and completed for those needing to complete their DBS for Guildford Hockey club:
- 3 Application Form for Positions Working with Young People in Hockey
- 4 Role Acceptance Form
- 5 Reference Form for Positions Working with Young People in Hockey
A further list of resource documents from England Hockey covering child protection is here below. It is important that all coaches, team captains and anyone working with Juniors read these carefully:
- Care of young People
- Guidelines on use of changing rooms and facilities
- How to implement anti-bullying procedures at the local level
- Best practice for planning trips involving junior players
- Best practices to ensure your recruitment is as safe as possible
- Safeguarding and protecting young people at local level
- Think before you post - Rules for the use of Social Networking sites
- Supervising and communicating with young people
- Ensure safe and legitimate photography around young people
- How to create a safe environment for the transportation of young people
DBS Guidance
- Disclosure and Barring Service (DBS) Eligibility Guidance
- Vetting checks for overseas coaches
- DBS Portability Form
Process of getting a DBS Check for Guildford HC
The first step is to email with your name as shown in your ID.
Here is how the process works:
- Michelle creates an online application with the online ‘TMG CRB’ service using your full name and email address (you cannot do this yourself, it has to go through our TMG CRB administrator for GHC, Michelle). You will receive an email from TMG CRB with a link to your online application form.
- Click on the link, fill in the form and submit it to TMG. Michelle is notified by the system that the application has been activated and will let you know.
- You need to see Michelle in person within 28 days of the application being activated in order for her to verify the ID document that was used in filling the online form and to make a payment of £5 using a credit or debit card. The payment can be reclaimed from the club if desired; a card must be used for payment (this is part of the TMG CRB process, not something the club imposes).
- You will receive a paper copy of the DBS in the post.
- You then need to let Michelle know the number in the top right hand corner of the DBS paper statement.
It looks like a long process, but it is essentially one email to Michelle, 5 minutes online to submit the application, verification with Michelle and then telling her the number once the certificate comes in the post.
NB - If the in-person verification with Michelle is not done within 28 days of the application being activated, the whole process needs to start again (!). After 28 days an applicant who has not been verified in person will be deleted from the TMG CRB online system automatically. (This is not GHC but the TMG CRB system that imposes the deadline.)
Michelle’s email address and phone number:
07976 676821
For verification, Michelle is at the Club most Friday evenings and she can be reached most other evenings at home (very easy to get to near Guildford Station):
48 Ludlow Road, Guildford
GU2 7NW
England Hockey Online Safeguarding and Protecting Young People in Hockey Course
England Hockey Online Safeguarding and Protecting Young People in Hockey Course is specifically aimed at coaches, umpires, team captains and volunteers who are working with or responsible for persons under 18 within hockey.
What does the course involved?
This course provides a basic level of awareness to help safeguard children and young people within hockey. The course is hockey specific explaining best practice and what to do if you have a concern regarding child protection. This course takes approximately 45mins to complete and after completion you can save and print your certificate instantly. The cost has been subsidised by England Hockey and therefore requires an online payment of only £9.18. (Please note the increase from the previously advertised cost of £8.99 is due to the VAT increase to 20%). Please click here to access the course:
England Hockey Online Safeguarding Course
Why should my club/organisation be interested in safeguarding?
It is essential that all people that work with under 18s in hockey receive training that is appropriate to their role. Having suitably trained people within your club/organisation provides a better experience for young people, on and off the pitch and also protects coaches, umpires and all who volunteer. England Hockey strongly advise the following Club roles take the course: all Level 1 Coaches, Development Coordinators, Club Chairperson, Umpires and other CRB/DBS roles e.g. junior coordinators, assistant coaches, squad managers, etc.
The England Hockey SafeD Programme
England Hockey launched a revised programme called SafeD in Winter 2015 which offers user-friendly support across a range of subjects. It is designed to provide the Hockey Family with expert advice on how to create an environment that is young-people focused while minimising risk and maximising enjoyment for all involved.
For more information or to see the SafeD information on the England Hockey website, please use this link:
England Hockey SafeD: Safeguarding the Hockey Family
