Guildford Hockey Club Est. 1912

First Aid Procedures

Incident/Accident Report Forms - where to find

NO matter how small the injury an Incident/Accident form MUST be filled in. 

ALL incidents MUST be logged and recorded on an Incident Report form:

Empty forms are also stored:

  • in the back zip of all First Aid kits in the plastic wallet
  • on top of the First Aid cupboard in the First Aid room in the GHC Clubhouse (first door on the left as you enter the front double doors.

Why We Need the Completed Form

This is our primary GHC record of what happened and what treatment was given at the time.

  • Accident Forms are important and have to be kept for 7 years for 18+ or until a young person is 21. 
  • Complete as much of the form as you can - or is appropriate - for the injury. Where possible it should be signed by the injured person as well as the First Aider.
  • At away matches you may be asked by the host team to fill in their team's form, too. If an away player is treated at GHC, a form should be completed.
  • If a player or visitor wishes to treat themselves they must still fill in a form and note on the form they are treating themselves. 

Use the Completed Form to Re-stock the Supplies Used During Treatment...

Turn in the completed form to replenish the supplies used in the treatment.

Complete the form, take a clear/focused photo of the form and send to Maggs Kyte at .

Once a completed form is received Maggs will

  • log the accident/injury,
  • store the form,
  • prepare the replacement supplies for collection to re-stock your First Aid kit, e.g., if you used 2 ice packs and 2 bandages, then your form should show you require those items.

The replacement items will be left in the First Aid room (door to the left as you enter the clubhouse double doors) in a sealed bag with your name on it, to be collected from the following Monday.

When collecting supply re-stocks, please hand in your original written and signed Accident form in return for your supplies. If collecting kit when no one is on duty, please put the form in the letter box in First Aid room.

Please do not leave completed forms anywhere else in the clubhouse or near the pitch as they contain personal details.

Important Information for Specific Injuries

Accidents needing Hospital A&E Will Be Reported to England Hockey

EH require that any hockey injury resulting in a visit to Hospital must be reported to EH directly: England Hockey - Injury Monitoring Report. This will be done by Maggs.

Our GHC Accident/Injury Report form contains the details needed for Maggs to complete the online hospital report for England Hockey.

The accident/injury reporting gives England Hockey a good record of the types of accidents and injuries that happen in the game and can lead to important rule and equipment changes that can offer better protection for players. The addition of face masks in penalty corners and other protection is a recent example.


Head Injuries

Head Injuries must be treated extremely seriously - there are strict guidelines from England Hockey on how these are applied to Junior and to Senior players. The club follows the EH Concussion Policy.

All Captains, Coaches and First Aiders should be aware of the required rest periods after a Head Injury and the gradual return to play timescales.

To see England Hockey/Great Britain Hockey Concussion policies - click here.


Ice Packs and Plasters

The most commonly used items are ice packs and plasters. Each Kit has 3 instant ice packs, if you use one of these you must complete the Incident/Accident Report Form no matter how small the injury. The injury may not look or seem like anything serious and it is easy to think that a simple ice pack applied for a few minutees isn't very important - but we still need the Report Form filled out (you cannot always see what may be going on under a bruise - a blood clot for example - and it is important to have a record of what happened in case there is a follow up).

There is a box marked PLASTERS in the bar annex area - please use these plasters for general use. Plasters are also in First Aid kits for on pitch side injuries.



20200730-FirstAid-2220200730-FirstAid-21Guildford HC has its own defibrillator. This is mounted on the wall behind the door of the First Aid / General Office (door to the left as you enter the clubhouse main double doors).

A defibrillator is a device that gives a high energy electric shock to the heart through the chest wall to someone who is in cardiac arrest. This high energy shock is called defibrillation, and it's an essential life saving step in the chain of survival. All club First Aiders are trained in Defibrillation.


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